When goods sit across several warehouses and orders pour in from different channels, it's impossible to keep in your head how much of what you really have and what's already promised to customers. Warehouse management records every receipt and every write-off, reserves items against placed orders and won't let you sell something that's no longer on the shelf. Free warehouse software runs all your warehouse operations in a single window — instead of a notebook, a dozen Excel tabs and calls to the stockkeeper asking “check if we still have any”.
Receive batches into the warehouse with a single receipt document: enter the quantity, purchase price and supplier, and the stock level for each item updates instantly. No more manually tallying at the end of the day how much of what came in — the warehouse software counts it for you.
Record write-offs for defects, breakage, spoilage or internal use as a separate document with a mandatory reason. Every write-off appears in the history, so the warehouse shows an honest stock level and you can always explain where the goods went at stocktake.
As soon as a manager places an order, the required quantity is reserved automatically. Available stock drops even though the goods are physically still in the warehouse — so a second manager can no longer sell the same item. You see “total”, “reserved” and “available to sell” separately.
Every receipt, sale, reservation, return and write-off is recorded in the movement log per item. You can always see when and why a stock level changed, who performed the operation and with which document. This settles the eternal question of “why is there less on the shelf than in the system”.
Run warehouse management separately for the sales floor, the wholesale warehouse and the pickup point — each with its own stock. Transferring goods between warehouses is done with a single document: minus on one warehouse, plus on another, with no total quantity lost.
The software won’t let you ship or write off more than you actually have in the warehouse: a negative operation is blocked with a warning. No “minus 3 units”, no backdating and no manual after-the-fact fixes — your records stay correct without weekly reconciliations.
Warehouse management is free for small businesses — no monthly fee and no cap on the number of receipt, write-off or transfer documents. We earn from partner integrations and custom development for the complex processes of large teams, so the basic warehouse operations stay free no matter how much you use them.
Inventory tracking answers the question “what and how much do I have on hand” — it’s the product cards and current stock levels. Warehouse management is the warehouse operations themselves: receiving stock, write-offs, reserving against orders, transfers between warehouses and the full movement log. Put simply, inventory tracking shows the total, while warehouse management shows every movement that changes that total.
When a manager places an order, the required quantity is reserved and subtracted from the available-to-sell stock, even though the goods physically stay in the warehouse until shipping. After dispatch the reservation becomes a write-off and the warehouse quantity drops. If the order is cancelled, the reservation is removed automatically and the item is available to sell again.
Yes. You add as many warehouses as you need — for example, a sales floor, a wholesale warehouse and a pickup point — and see the stock for each separately. A transfer between warehouses is done with a document that simultaneously writes the goods off one warehouse and stocks them into another, so the total quantity always matches.
The software blocks any write-off or shipment that would go negative and warns you that available stock is insufficient at that specific warehouse. That way you physically can’t sell what you don’t have and won’t end up with a negative balance to untangle by hand later. If needed, you can first record a receipt or a transfer from another warehouse, then ship.